locked Re: Materials from the SRHA Archives
A&Y Dave in MD
I meant the SRHA should NOT try to reinvent the wheel.toggle quoted messageShow quoted text
Sunday, May 10, 2020, 11:06:20 PM, you wrote:
On May 8, 2020, at 11:17 AM, Matt Bumgarner <tarheelpress@...> wrote:
Here's my 2 cents worth:
A. Should SRHA simply understand that archives and library material should be free to anyone?
No. I am not a board member, but I would think that other than magazine production, archive expansion and maintenance are SRHA's number one expense. I WOULD make archive material (drawings, artwork, stencils, etc) free to manufacturers of models and other museums since, ostensibly, they are furthering interest in "our" railroad via ways we do not reach.
Matt: Great point! We started providing anything we could to the model manufacturers back with the Model Power E units…and have never stopped. We ALL want to see high quality models be available. (I received a request from one of the top manufacturers about an hour ago.)
B. If so, how are collections to be purchased, housed, etc? (The SRHA archives cash investment over the years is well over $500,000.) Should there be some form of archives membership fee?
I don't think there should be a separate fee. If we need more money to sustain archive growth and maintenance, add it to the annual membership fee.
Matt: That idea has never come up, I’d worry about it keeping some from joining but it’s worthy of discussion.
C. Should archives volunteers be willing to do research upon request? Should there be a cost to the requestor?
I like the model similar to one that the National Archives uses. *IF* a request comes through that is simple and one of the staff or regular volunteers deems easy enough, they can do it free of charge. IF it is beyond the scope of that, refer to the requestor to a list of approved researchers and let those researchers determine their hourly or job fee-- on top of the costs of any any copy request
If something is already in the digital files, it’s a lot easier to find and provide. Doing research and locating specific topics is much harder. Even if someone could get to the archives to do their own research, someone has to help them. Then, there is the question if they want to make copies or do scans. Ink for the printers is not cheap, sometimes we ask for a small donation for that….no one has even been upset or said “no”. (The “vibe” when people are in the archives is great….maybe too much time is lost to just visiting but even that is valuable when people can get together.)
We have had local University students work in the archives. They are usually not with us long enough to “figure out” the archives enough to do research for others. A paid archives person, even if one day a week would be great but we’d need a funding source,
D. What should be charged for research or copies?
$15 per hour is entirely reasonable. Paper copies at 25 cents each (50 cents for legal size), $10 per high resolution scan.
E. Should people sign a “Right to Use” agreement. Items would only be for personal, non commercial use and not to be distributed?
Sort of... I would rather just have commercial customers sign a "Right to Use for Commerical Purposes" for photographs only. UNC-CH and Duke charge $25.00 per photo with a $1000 cap. For information/academic/book-author usage, I think information gleaned should be allowed from research. Ain't nobody- author or publisher- getting rich from just information (or really, photos) for that matter. But a charge on photos does prevent the mass "Arcadia" book from diluting the importance of the photo archive.
** We have prepared both “commercial” and “personal" RTUs to accommodate the different requirements. We have never been able to settle on a fair price for photos. All I know is that since the end of “wet paper” photography, $25 per print is too high. The few times it has come up for people doing books, we talk it through and find a good number, sometimes only a credit to SRHA. (As with models, books on the Southern, like yours, are a benefit to all of us.)
F. Should there be a fee for non-SRHA members to visit the archives?
Yes. $100 per session/subject unless academic, peer museum, or manufacturer related, with the stipulation that they cannot merely buy a single year membership prior to their research visit in order save money on the fee.
Just my 2 cents worth-- dollar figures quoted for "stake in the ground" talking points, your mileage may vary, Reasonable people can have reasonable differences.
On Fri, May 8, 2020 at 9:37 AM George Eichelberger <geichelberger@...> wrote:
Sent from David Bott's desktop PC
Sent from David Bott's desktop PC